SLUG Annual General Meeting: A Guide

Another year, another Annual General Meeting. Join us as we reflect upon the past twelve months, and look forward to the next.

This is a simple guide to how the AGM, elections and the rest of the meeting will be conducted, including ways to get involved in the elections process.

Before you continue, take a look at the AGM Announcement and information pages. They should provide the structure you may need to understand the rest of this page. Our Participation page outlines how you can get involved in SLUG.

For the meeting, we will need:

A SLUG member to volunteer to be a Returning Officer.
Candidates’ nominations.
SLUG members to attend and vote.

We will be needing a valued SLUG member to act as a Returning Officer to moderate the meeting. Please make your interest known on the SLUG Activities list (for the sake of transparency, it is preferable to keep communications public).

Before you consider any candidates (including yourself), please consult our guide to participation in the SLUG Community. Note that Committee membership is but one of many ways to contribute to SLUG. Committee membership does entail additional responsibilities to keep SLUG running smoothly.

Some guidelines about nomination:

Nominate people via e-mail on the SLUG Activities list.
The subject header should take the form, “Nomination: $firstname $lastname for $position”. For example, “Nomination: Tux Penguin for President”.
In the mail body, mention why the nomination should be considered by the SLUG membership.
It would be preferable to get a potential nominee’s permission before you put them forward as a candidate.
A single person may be nominated for multiple positions.
There is nothing preventing you from nominating yourself — feel free to do so!
Nominators and nominees must be financial members of SLUG.

An election is nothing without people there to vote. If you’re already a paid member, bring along your membership card. We will be taking memberships on the night, so you will have the opportunity to sign up or renew to gain voting rights.

If you have any questions, please direct them to the SLUG Activities list (again, we like to keep communications transparent), or straight to the Committee you really feel the need to keep matters private.